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Chapter Board Positions

Chair

Secretary

Treasurer

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Board Position Descriptions

(Please note that the positions may include duties not listed below)

  • Chairperson

    • Description:

      • Hold and attend monthly board meetings, notify Board and prepare agenda

      • Organize and run annual fundraising schooling and rated show

      • Organize and attend 2 yearly chapter social events (Awards dinner, summer BBQ and holiday party), and junior social event (summer BBQ)

      • Organize and attend at least 4 yearly educational opportunities for members including adult amateur and junior clinics

      • Oversee award ceremonies

      • Help with fundraising for Chapter

      • Manage, lead and support the various committees. This may include attending events and meetings

      • Keep track of volunteer hours

      • Promote our chapter and the sport of dressage

      • Attend annual CDS meeting (may require travel), report on Chapter activities

      • Store Foothills items and inventory annually 

    • Requirements:

      • Good knowledge of dressage, regulations, and the governing bodies (CDS, USDF)

      • Working relationship with trainers, show organizers, chapter chairs, and chapter members

      • Willing to work closely with CDS board

      • Good leadership and interpersonal skills

      • Organization, honesty, integrity

    • Current Position Holder:

      • Ana Gilmour

 

  • Secretary

    • Description:

      • Attend, contribute, take notes and vote at monthly board meetings

      • Prepare minutes from meetings for Board approval and website

      • Send email communications out to membership on all Chapter events, clinics, shows, keep membership informed on Chapter updates and other communications as requested by Chair

      • Help organize and attend annual fundraising schooling and rated show

      • Help organize and attend 2 yearly chapter social events (currently BBQ and holiday party)

      • Help organize at least 4 yearly educational opportunities for members including adult amateur and junior clinics

      • Assist with and attend award ceremonies (April & December)

      • Support the various committees. This may include attending events and meetings

      • Promote our chapter and the sport of dressage

    • Requirements:

      • Fair knowledge of dressage, regulations, and the governing bodies (CDS, USDF)

      • Working relationship with trainers, show organizers and chapter chairs

      • Willing to work closely with CDS board

      • Good leadership and organizational skills

      • Familiarity with electronics and social media. 

    • Current Position Holder:

      • Misty Sheldon

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  • Treasurer

    • Description:

      • Attend, contribute, and vote at monthly board meetings

      • Financial management and oversight including reconciling bank statements, and managing cash flow

      • Keeping detailed records of chapter accounts/funds

      • Preparing and monitoring an annual budget

      • Creating and maintaining systems for ensuring the organization’s ongoing solvency and oversee the development of the organization’s financial policies.

      • Completing required financial reporting forms in a timely manner for the board’s review.

      • Collecting funds at fundraising events

      • Issuing reimbursements, scholarships/grants/awards

      • Support the various committees. This may include attending events

      • Promote our chapter and the sport of dressage

    • Requirements:

      • Some knowledge of dressage

      • Knowledge of finances and budgeting

      • Good knowledge of electronic modalities to receive and distribute funds (paypal, venmo etc)

      • Organization, honesty, integrity

    • Current Position Holder:

      • ​Bonnie Gilmore​

Foothill Chapter Chair and Committee Positions

 

Scholarship Committee Chair

Scholarship Committee Member

Volunteer Coordinator

Donations Coordinator

Media Coordinator

Youth Chair/Junior Representative

Nominations Committee

Awards Chair

Hospitality Chair

Rated shows/Clinics Coordinator

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Eligibility and Application Process for Committee Positions

  • Committee Chair positions are 1 year term

    • After term has been completed, position holder may re-apply for the same position or another position. This allows other members an opportunity to fulfill a position

  • Committee positions are NOT voted on

  • Interested applicants can email the board to be considered. The board will then appoint Committee positions

 

Committee Position Descriptions

(Please note that the positions may include duties not listed below)

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  • Position Title:

    • Donation Coordinator 

  • Description:

    • Attend 3/12 monthly board meetings

    • Solicit donations for chapter events including Awards, Holiday party raffle, BBQ raffle, Equinesta and other fundraising events

    • Store and keep track of all donations (donator, date, event item used for, value of item etc).

    • Make silent auction sheets

    • Organize raffles (tickets, provide ticket holder etc)

    • Send tax donation paperwork

    • Send thank you cards to all donors

    • Promote donors through social media, website, and encouraging members to use those vendors.

    • Support the various committees in their donation needs. This may include attending events

  • Requirements:

    •  Fair knowledge of dressage, regulations, and the governing bodies (CDS, USDF)

    • Working relationship with trainers, show organizers, chapter chairs, chapter members and the general public.

    • Good leadership and interpersonal skills

    • Organization, honesty, integrity

  • Current Position Holder:

    • Open

    • Interim Position Holder

      • Christine Hendricks​

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  • Position Title:

    • Media Coordinator 

  • Description:

    • Manage our website and keep information (such as event dates) current

    • Promote fundraising and educational events through social medial (including facebook and Instagram) as well as email blasts

    • Create slide shows/videos for our holiday party

    • Attend events and take photos (or request them from members) to use for social media promotion

    • Keep track of any necessary photo releases

    • Support the various committees with their social media requests ad needs. This may include attending events

    • Promote our chapter and the sport of dressage 

  • Requirements:

    • Strong media background

    • Knowledge of social media programs such as Facebook, Instagram

    • Knowledge of website design

  • Current Position Holder:

    • Becky Hayes

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  • Position Title:

    • Junior Representative 

  • Description:

    • Attend 6/12 monthly board meetings

    • Communicate with all juniors and be their voice- this should include ideas for education and dressage development. 

    • Coordinate junior requested events

    • Help to coordinate junior clinics

    • Coordinate junior volunteers

    • Contribute to encouraging a social media presence for junior chapter members (collect photos, make videos etc)

    • Support the various committees. This may include attending events

    • Promote our chapter and the sport of dressage

    • Attend annual CDS/USDF meeting (may require travel)

    • Communicate to juniors about scholarship opportunities and encourage participation

  • Requirements:

    • Some knowledge of dressage, regulations, and the governing bodies (CDS, USDF)

    • Social media knowledge

    • Working relationship with trainers, show organizers and committee members

    • Willing to work closely with CDS board

    • Good leadership and interpersonal skills

    • Organization, honesty, integrity

  • Current Position Holder:

    • Jouelle Kimura         

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  • Position Title:

    • Volunteer Coordinator 

  • Description:

    • Attend events including chapter show, fundraising events, holiday party etc

    • Keep a list of volunteers and their hours at each event (provide volunteer sign ups)

    • Work with scholarship committee to confirm applicant volunteer hours

    • Solicit and organize volunteers to fulfill each job at chapter events (consider making templates of necessary volunteer duties for each event that we can save, reuse and adjust each year)

    • Promote our chapter and the sport of dressage

  • Requirements:

    • Good leadership and interpersonal skills

    • Working relationship with board and chair members

    • Organization, honesty, integrity

  • Current Position Holder:

    • Lesa Whetzel

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  • Position Title:

    •  Awards Chair

  • Description:

    • Attend 6/12 monthly board meetings

    • Attend and organize awards at fundraising schooling and rated show

    • Attend and organize awards for awards ceremonies (Holiday party etc)

    • Support award needs for the various committees. This may include attending events

    • Promote our chapter and the sport of dressage

  • Requirements:

    • Good knowledge of dressage, regulations, and the governing bodies (CDS, USDF)

    • Working relationship with trainers, show organizers and committee members

    • Willing to work closely with CDS board

    • Good leadership and interpersonal skills

    • Organization, honesty, integrity

  • Current Position Holder:

    •  Christine Hendricks


 

 Position Title:

    • Hospitality Coordinator

  • Description:

    • Attend 6/12 monthly board meetings

    • Attend and organize food and beverages at all Foothill events including shows, clinics, awards banquets and bbqs. 

    • Support award needs for the various committees. 

    • Promote our chapter and the sport of dressage

  • Requirements:

    • Knowledge of food safety in preparation and distribution

    • Good leadership and interpersonal skills

    • Organization, honesty, integrity

  • Current Position Holder:

    •  Kathy Cain



 

  • Position Title:

    •  Scholarship Chair

  • Description:

    • Organize and host scholarship meetings

    • Develop clear requirements for scholarship eligibility including volunteer hours, volunteer approved events, maximum number of scholarships awarded per person etc

    • Develop scholarships and requirements for each scholarship

    • Keep track of chapter funds and fundraising to determine award amounts and number of available awards.

    • Release scholarship open and closing deadlines

    • Review applications with chair and agree on recipients recommendations (majority vote). 

    • Send recipient recommendations to board for approval

    • Make and print certificates for recipients and present them

    • Receive, approve and keep track of reimbursements with treasurer

    • Support award needs for the various committees. This may include attending events

    • Promote our chapter and the sport of dressage

  • Requirements:

    • No knowledge of dressage, regulations, and the governing bodies (CDS, USDF)

    • Working relationship with trainers, show organizers and committee members

    • Willing to work closely with CDS board

    • Good leadership and interpersonal skills

    • Organization, honesty, integrity

  • Current Position Holder:

    •  Anna Zablah & Misty Sheldon



 

  • Position Title:

    •  Scholarship Committee Members

  • Description:

    • Attend ¾ scholarship meetings

    • Aid in fundraising for scholarships

    • Aid in organization and development of scholarships, rules, eligibility, requirements etc

    • Meet to go through scholarships and make recommendations on recipients.

    • Support award needs for the various committees. This may include attending events

    • Aid in making certificates, scholarship packets 

    • Aid in promoting available scholarships

    • Promote our chapter and the sport of dressage

  • Requirements:

    • Confidentiality

    • Good leadership and interpersonal skills

    • Organization, honesty, integrity

  • Current Position Holder:

    •  Michelle, Misty, Anna, Laura, Karen

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  • Position Title:

    • Nomination Committee

  • Description:

    • Collect nominations for elections

    • Get written approval from nominees

    • Receive and count ballots

    • Announce election results at end of year party

  • Requirements:

    • Confidentiality

    • Good leadership and interpersonal skills

    • Organization, honesty, integrity

  • Current Position Holder:

    •  Anjolie Daryani, Laura Culver, Kathy Cain

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  • Position Title:

    • Rated Shows/Clinics Coordinator

  • Description:

    • Organize yearly clinics

    • Organize yearly shows

  • Requirements:

    • Strong knowledge of dressage

    • Good relationship with CDS and Foothill Board

  • Current Position Holder:

    •  Mari Naten

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